Sources of staff directory information
Filed under: Intranets
In practice, staff directory details will be drawn from a number of different systems and sources. This will generally require the integration of a number of existing systems, as well as providing interfaces for staff to update their own details.
This section provides an at-a-glance summary of the possible sources for each field listed earlier in the report. Use this as a guide when planning and prioritising the fields to include in your staff directory.
| Field | HR/payroll | IT/e-mail | User |
|---|---|---|---|
| Name | Yes | ||
| Phone numbers | Yes | Yes | |
| E-mail address | Yes | ||
| User name | Yes | ||
| Employee ID | Yes | ||
| Job role | Yes | Yes | |
| Organisational unit | Yes | ||
| Reports to/team members | Yes | ||
| Location | Yes | Yes | |
| Postal address | Yes | ||
| Special roles | Yes | yes | |
| Photograph | Yes | Yes | Yes |
| Nickname (also known as) | Yes | Yes | |
| Pronunciation of name | Yes | Yes | |
| Committees | Yes | ||
| Projects | Yes | ||
| Personal information | Yes | ||
| Skills and expertise | Yes | Yes | |
| License plate numbers | Yes | ||
| Profit centre | Yes | Yes | |
| Languages | Yes | Yes | |
| Availability | Yes | Yes | |
| Papers published and presentations | Yes | ||
| Teaching and research interests | Yes | ||
| Delegations | Yes | ||
| Home address and emergency contact details | Yes | Yes | |
| Resume (CV) | Yes | Yes | |
| Blogs | Yes | Yes | |
| Customised message | Yes |
